Checklist for Integrating with a Different GLS Client

Completed

Step

Description

1

From the Tabs3 menu, select Utilities | Customization. On the Other Systems tab, click the drop-down button next to the GLS Client field and select the new GLS client.

2

Select File | Save, then close the Customization window.  From the Tabs3 menu, select Maintenance | Integration | GLS Integration Setup.

3

In the "Payment Entries" section, click the Configure Payment Integration button. For each and every posting type (i.e., Post Unapplied Payments, Post Payments Allocated to Fees, etc.) is configured with the correct posting method. Click each Accounts button (i.e., Unapplied Payment Accounts, Fee Accounts, etc.) and verify that each payment posting is configured with the correct GLS account and journal number. These may need to be changed if the new GLS client uses a different chart of accounts. When complete, click OK to return to the GLS Integration Setup tab.

4

In the "Cost Entries section" section, click the Cost Entry Accounts button and verify that each cost posting is configured with the correct GLS account and journal number. These may need to be changed if the new GLS client uses a different chart of accounts.

5

In the "Accrual Integration" section, if the Allow posting of Accrual Balances in GLS option is selected, click the Accrual Accounts button next to it and verify that each accrual posting is configured with the correct GLS account and journal number. These may need to be changed if the new GLS client uses a different chart of accounts.

Completed

Step

Description

1

From the Tabs3 menu, select Utilities | Customization. On the Other Systems tab, click the drop-down button next to the GLS Client field and select the new GLS client.

2

Select File | Save, then close the Customization window.  From the Tabs3 menu, select Maintenance | Integration | GLS Integration Setup.

3

In the "Cost Entries" and "Payment Entries" sections, click each GLS Accounts button and verify that each and every posting is configured with the correct GLS account and journal number. These may need to be changed if the new GLS client uses a different chart of accounts.

4

In the "Accrual Integration" section, if the Allow posting of GLS Accrual Balances option is selected, click the GLS Accounts button next to it and verify that each accrual posting is configured with the correct GLS account and journal number. These may need to be changed if the new GLS client uses a different chart of accounts.

Completed

Step

Description

1

From the APS menu, select Utilities | Customization. On the General Ledger tab, click the drop-down button next to the GLS Client field and select the new GLS client.

2

Make sure the correct Accounting Method is selected for the new GLS client.

3

Select File | Save. Then, select File | Open | Miscellaneous.

4

On the Bank Account tab, click the drop-down button next to the Bank Account # field and select a bank account.

5

Verify that the GLS Cash Account # is correctly assigned for the new GLS client. If you are using an accrual method of accounting, make sure the Accounts Payable Account # is also set correctly for the new GLS client.

6

Repeat steps 4 and 5 for each APS bank account.

Completed

Step

Description

1

From the TAS menu, select Utilities | Customization. In the "Integration of Payments to Firm" section, verify which option is selected. If the Integrate with Tabs3 (and GLS) option is selected, you may skip the remaining steps since integration is dependent upon the settings in the Tabs3 GLS Integration Setup program. If the Integrate with GLS (no Tabs3) option is selected, click the drop-down button next to the GLS Client field and select the new GLS client.

2

Select File | Save to save your changes. Select File | Open | Miscellaneous.

3

On the Bank Account tab, click the drop-down button next to the Bank Account field and select a bank account.

4

Verify that the GLS Debit Account and GLS Journal Number are correct.

5

Verify that the four fields in the GLS Credit Accounts for Payments section have the correct GLS accounts specified.

6

Click the GLS Accrual Information button. If the Post GLS Account Balances for this Bank Account option is selected, verify the GLS accounts and journal numbers are correct. Click OK.

7

Repeat steps 3 - 6 for each TAS bank account.

Completed

Step

Description

1

From the Tabs3 menu, select Utilities | Customization. On the GLS Integration tab, click the drop-down button next to the GLS Client field and select the new GLS client.

2

In the "Cost/Payment GLS Integration" section, verify that the GLS Journal # is correct for the new GLS client.

3

In the "GLS Accrual Balances" section, make sure the Accrual Items are configured to post to the correct GLS accounts and journal numbers as needed. These may need to be changed if the new GLS client uses a different chart of accounts.

4

Note whether the Create GLS entries automatically check box is selected in the "Cost/Payment GLS Integration" section. Select File | Save and then close the Customization window.

5

If the Create GLS entries automatically check box is selected in the "Cost/Payment GLS Integration" section, select File | Open | Miscellaneous. On the Tcode tab, make sure that the cost and payment tcodes are configured to pass journal entries to the correct GLS accounts and journal numbers as needed. These may need to be changed if the new GLS client uses a different chart of accounts.

Completed

Step

Description

1

From the APS menu, select Utilities | Customization. On the General Ledger tab, click the drop-down button next to the GLS Client field and select the new GLS client.

2

Make sure the correct Accounting Method is selected for the new GLS client.

3

Select File | Save. Then, select File | Open | Miscellaneous.

4

On the Bank Account tab, click the drop-down button next to the Bank Account # field and select a bank account.

5

Verify that the GLS Cash Account # is correctly assigned for the new GLS client. If you are using an accrual method of accounting, make sure the Accounts Payable Account # is also set correctly for the new GLS client.

6

Repeat steps 4 and 5 for each APS bank account.

Completed

Step

Description

1

From the TAS menu, select Utilities | Customization. In the Integration section, click the drop-down button next to the GLS Client field and select the new GLS client.

2

Select File | Save to save your changes. Select File | Open | Miscellaneous.

3

On the Bank Account tab, click the drop-down button next to the Bank Account field and select a bank account.

4

Verify that the GLS Debit Account and GLS Journal Number are correct.

5

Verify that the four fields in the GLS Credit Accounts for Payments section have the correct GLS accounts specified.

6

Click the GLS Accrual Information button. If the Post GLS Account Balances for this Bank Account option is selected, verify the GLS accounts and journal numbers are correct. Click OK.

7

Repeat steps 3 - 6 for each TAS bank account.